Founded in Switzerland in 2016 as a spin-off from ETH Zurich (Swiss Federal Institute of Technology), Haelixa is a Deep tech company that uses patented DNA-based technology to verify product origin and authenticity in supply chains. Haelixa markers are built with natural DNA sequences, are invisible, harmless, and designed to be resistant. This allows brands to scientifically validate claims related to recycling, quality, and material composition directly on the product itself. With proven adoption in textiles, precious metals, and gemstones, Haelixa is expanding its technology into luxury anti-counterfeiting to redefine product authenticity.
We are entering a high-growth phase and are looking for an experienced Office Manager who plays a key role in supporting our daily office operations and ensuring smooth administrative & accounting processes.
Location: Zurich, Switzerland
Reports to: CEO
Start Date: May 1st, 2026
Responsibilities:
- Coordinate payment runs, monitor cash flow, and track outstanding receivables
- Act as the central point of contact between management, employees and clients
- Review, process, and manage incoming invoices
- Support preparatory bookkeeping, including document management and coordination with external accounting (monthly/quarterly reporting)
- Prepare and review travel expense reports in line with company policies
- Manage onboarding documentation and support HR-related administrative processes
- Oversee office operations, including supply management and vendor coordination
- Maintain and update the intranet, ensuring effective internal communication and information flow
Qualifications
- 5+ years of experience in Office Management or Finance Operations
- Advanced proficiency in Microsoft 365 (Excel, Outlook, Teams, etc.)
- Strong hands-on experience with Bexio
- Excellent organizational and time management skills, with strong attention to detail
- Structured, independent, and reliable working style
- Motivated to work in a dynamic startup environment within a small, agile team
- Native German speaker (or fluent), with excellent written and spoken English skills
- High level of discretion, integrity, and confidentiality
What we offer:
- A role in a mission-driven deep-tech company shaping the future of trusted supply chains.
- Opportunity to work with leading global brands in textiles and luxury
- Flexible hybrid work model (40% remote possible)
We’d love to hear from you if you’re ready to contribute to Haelixa’s ambitious growth goals and scale our impact globally!